Technical Purchasing Coordinator

Location: Chesterfield (office-based)
Salary: 27k
Benefits: Private medical insurance, pension scheme and more
Start date: ASAP
Reports to: Enterprise Solutions Manager
Hours of work: Full time
Experience: 5+ years
Language: English (required)

Why this role matters

At Databarracks, resilience depends on precision. Behind every successful deployment, renewal and customer solution is a purchasing function that gets the details right the first time.

As a Technical Purchasing Coordinator, you’ll play a vital operational role – ensuring hardware, contracts, pricing and supplier processes run smoothly and accurately. Your work will directly impact customer satisfaction, service delivery and commercial performance.

About Databarracks

We’re leaders in business resilience, disaster recovery and cyber security. We enable our customers to operate with confidence when the worst happens.

We’ve grown by combining technical expertise with strong operational foundations. Our Enterprise Solutions team ensures the right equipment, contracts and supplier relationships are in place to support both our customers and our internal teams.

We’re collaborative, detail-driven and proud of the standards we maintain.

The Role

This is not just an administrative purchasing role. You’ll sit at the centre of sales, suppliers and service delivery – working as part of a collaborative team to coordinate quotes, purchase orders, hardware procurement and contract records.

Responsibilities are shared across the team, so you’ll support and be supported by colleagues to ensure smooth, consistent delivery across all areas.
You’ll help ensure pricing accuracy, maintain SAP records, manage RMAs and keep maintenance agreements and SLAs up to date. Your attention to detail will help protect margin, prevent delays and ensure customer commitments are met.

Full training will be provided, giving you the knowledge and confidence to succeed in the role and develop within the team.

What you’ll do

Raise and input sales quotes into SAP
Request and chase supplier quotations via internal sales requests
Validate pricing and information to ensure quote accuracy
Raise purchase orders with suppliers
Order hardware for Databarracks, COOLSPIRiT and Plan B sites
Manage RMA and hardware return procedures
Maintain accurate customer service contract records within SAP
Ensure SLAs, terms, renewal dates and maintenance schedules are correctly recorded
Act as a key coordination point between Sales, suppliers and internal teams

What we’re looking for

Experience and Background

Experience working with customers and suppliers (essential)
Technical interest or background in IT (essential)
Experience using SAP (desirable)
Experience using Salesforce (desirable)
Previous purchasing or sales environment experience (desirable

Skills and Behaviours

Strong attention to detail with high levels of accuracy and confident using Microsoft Office and general IT systems
Organised and methodical, able to prioritise workloads effectively
Comfortable working in a fast-paced, deadline-driven environment
Strong multitasking capability
Process-driven with a structured approach to workflow
Confident communicator, particularly on the phone with suppliers and customers
Able to work independently and take initiative
Numerate and literate to an intermediate level or above

What success looks like

Accurate quotes and pricing with minimal rework
Timely supplier responses and purchase order processing
Well-managed hardware orders and RMA procedures
Up-to-date and accurate contract and SLA records within SAP
Smooth coordination between Sales and Enterprise Solutions

What you’ll get

A structured role with clear responsibility and ownership
Exposure to technical IT solutions and supplier management
Opportunities to develop SAP and systems expertise
A collaborative team environment
The chance to play a key role in supporting business growth

Ready to apply?

If you’re organised, detail-focussed and enjoy being the operational engine behind technical solutions, we’d love to hear from you. Apply now and join a team where accuracy, accountability and teamwork matter.